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Assistant Director of Finance

Posted June 28, 2019

The Assistant Director of Finance manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.The Assistant Director of Finance will supervise, monitor, and review all site accounting activities including account reconciliation, accounts payable, accounts receivable, research, billing, credit and collections, and monitor operations systems and procedures and control features.  Solid knowledge of U.S. generally accepted accounting principles is required.

JOB RESPONSIBILITIES

  • Elaborate, along with the Director of Finance an Internal Controls System that will allow the hotel to operate effectively, safeguarding the assets of the company.
  • Create, in conjunction with the Director of Finance a Weekly Labor Review Process that would provide guidance to Department Heads on how to monitor labor expenses.
  • Train the Accounting and Operations ambassadors in the accounting software and provide direction on financial matters to peers and stakeholders.
  • Conduct an internal audit of internal controls and create an action plan on identified weaknesses.   
  • Ensures property permits, licenses and if applicable, vendor contracts are current
  • Analyze the Top 25 Vendor Statements
  • Have a one on one session with all direct reports and provide feedback on areas of opportunity and development.
  • Provide and discuss status of reconciliations of all Balance Sheet Accounts Director of Finance and General Manager, with all necessary supporting documentation.  
  •  Ensures that the P&L is accurate and timely results in the form of reports, presentations, etc.

  • Analyzes information and evaluates results to choose the best solution and solve problems
  • Ensures that the P&L is accurate (i.e., cost are properly matched to revenue, costs are recorded in the proper accounts) and statements are delivered to appropriate individuals in a timely manner
  • Reconciles Balance Sheet
  • Ensures tax rates used for sales/use tax are current and proper amounts are collected and/or accrued
  • Conduct Credit meetings and provide status on collection efforts; write off any balances in accordance with company procedures.
  • Provide Accounts Receivable monthly status reports to the Director of Finance, General Manager and Corporate Accounting Team.
  • Manage credit and A/R associates to ensure smooth A/R process to minimize risk of extending credit and to generate and establish a sufficient cash flow base.
  • Ensure a smooth Accounts Payable process.  Train hourly staff and department managers as necessary on purchasing procedures, as necessary.
  • Responsible for month-end processing and related balance sheet reconciliations as assigned by DOF.
  • Ensure adequate controls are installed and maintained for the protection of the hotels' assets against loss or misappropriation.
  • Informs and/or updates the executives, the peers and the subordinates on relevant financial information in a timely manner.
  • Attends critique meetings to review information with management team.
  • Advises the Director of Finance on existing and evolving operating/financial issues.
  • Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
  • Responsible for complete training of staff for job duties of accounting hourly staff.
  • Coordinate all on site accounting functions with the Director of Finance.  Act as liaison for all corporate accounting requests
  • Conduct labor review meetings and follow up with Department Heads on previous or existing issues. 
  • Respond Senior Leadership requests promptly
  • Manage daily Cash & Banking, ensuring that each day’s credit card batches are paid promptly and reconciled fully, and that all variances and chargebacks are promptly researched and resolved.
  • Ensure maintenance of all daily filing of documents needed for research requests from guest and in-house users.
  • Review and authorize all rebates, credits, and rebilling for direct bills, credit cards and cash accounts to ensureprotection of company assets.
  • Ensure all guest disputes and requests for clarification are resolved and/or responded to in a timely manner.
  • Review Daily Income Audit work to ensure all areas are in balance and all issues have been addressed and resolved
  • Work closely with all departments to solve Systems & Controls problems.
  • And all tasks requested by immediate manager 

YOUR LEADER'S COMMITMENT

“The Joule encourages pride at work by providing an environment that is focused on engaging talented ambassadors who are committed to a culture of genuine guest care. We nurture independent thinking and a creative approach to hospitality that is sincere and unscripted. In our pursuit of excellence we strive to provide a variety of training, and development opportunities to our ambassadors and prepare them for the next step in their career.”

THE JOULE'S COMMITMENT

As a Full Time Joule Ambassador you will be entitled to our exclusive company benefits

  • Medical, Dental and Vision insurance plans
  • 401k (with company matching up to 6% of your contribution, and 100% vested immediately)
  • 10 Days of Vacation + 5 Sick Days + 1 Personal day + 6 national paid holidays
  • Parking/DART discounts
  • Tuition Reimbursement

Company paid benefits at no cost for you:

  • Basic Employee Life and AD&D Insurance
  • Long Term Disability Insurance
  • One hot meal when on shift
  • Ambassador recognition programs and events

The Joule

160 Room Hotel

COMPANY DESCRIPTION

The Joule identity is shaped by an evocative environment and a gracious service, creating unforgettable experiences and exceeding expectations.
Escape to a home away from home where lasting emotions are created, and luxury is authored and defined by the imaginative interpretation of each guest.
The Joule experience is simple yet sophisticated, and designed to  inspire interaction. We build loyal relationships with our guests through dynamic and unique interactions that engage the mind and heart.

OUR MISSION

We encourage pride at work by providing an environment that is focused on developing and retaining talented ambassadors who are committed to a culture of genuine care for our guests.
Our leaders are entrepreneurs who inspire, engage and nurture our ambassadors with positive partnerships.
Through empowerment, we allow independent thinking and a creative approach to sincere hospitality.

OUR TEAMS

We are for Full-Time, Part-Time and On-Call Ambassadors who are filled with Passion, Respect, Integrity, Dedication and Empowerment to work in our outstanding downtown Hotel, Restaurants and Banquet venues.
We wish to engage, develop and retain dynamic, enthusiastic and diverse professionals committed to exceed The Joule’s mission: “Walking the path of P.R.I.D.E”